THE CONSTITUTION THE WESTERN PENNSYLVANIA PITCHERS’ ASSOCIATION, INC.
In as much as the sport of horseshoe pitching affords the opportunity to promote a concentrated and direct effort from which all participants can obtain a healthier environment leading to a competitive sport suitable to all persons, we the horseshoe pitchers of Pennsylvania (the “State”), in order to promote and foster this sport, and to assist and help conduct events of a state wide interest, do hereby establish the following Constitution and By-laws for the Western Pennsylvania Horseshoe Pitchers’ Association Inc.
Article I – Name
The name of the Association shall be the “Western Pennsylvania Horseshoe Pitchers’ Association Inc.” hereinafter referred to as “The Association”.
Article II – Purpose
The purpose of the Association shall be to promote and foster the sport of horseshoe pitching throughout the state of Pennsylvania.
Article III – Membership
The requirements of membership shall be set out in the By-laws.
Article IV – Affiliation
The Association operates under a charter by the National Horseshoe Pitchers’ Association referred to as the NHPA.
The rules of the NHPA will govern all matters not specified in the Constitution and By Laws of this Association.
The method of nomination, election of the Officers of the Association and related details shall be set out in the By-laws.
Article V – Officers
The officers of the Association shall consist of President, Vice President, Secretary-Treasurer and State Statistician.
The officers are to be elected bi-annually by a majority vote of all eligible voting members of good standing that attend the annual meeting and shall hold office until and through the conclusion of the annual meeting of the association held on odd numbered years.
Any member in good standing that wishes to have their name placed on the ballot for any Association office, must submitted their name to the Secretary-Treasurer prior to the start of the annual meeting in which the election is to be held. This shall include all incumbent officers. Offices include President, Vice-President, Secretary-Treasurer and State Statistician.
If any officer of the Association (not including the President) is unable to fulfill their responsibilities due to death, resignation, suspension or movement to an out of state residence, the President of the Association will appoint their replacement.
Article VI – Duties of the Officers
President – The duties of the President shall be to preside over all meetings and to administer the business of the Association, to pass on any obligations and to handle other duties that may come to his/her attention in promoting the best interest of the Association. Specific duties of the President of the Association are set out in the By-laws.
Vice-President – The Vice-President shall have the same duties as the President, but shall assume them only in the absence of the President. Specific duties of the Vice President are set out in the By-laws.
Secretary-Treasurer – The duties of the Secretary-Treasurer shall be to keep accurate minutes, act as custodian of all funds of the Association, sign all warrants of the Association expenditures, keep financial records of the Association funds, attend to correspondences and any other duties which may come to his/her attention as necessary to promote the best interest of the Association. Specific duties of the Secretary-Treasurer are set out in the By-laws.
State Statistician – The duties of the State Statistician shall be to maintain records of each tournament held by the Association’s member clubs and to report the statistics of each tournament participant to the NHPA. Specific duties of the State Statistician are set out in the By-laws.
Article VII – Executive Council
The Executive Council shall serve and assist the officers of the Association in such matters as to promote the best interest of the Association. The Executive Council will be made up of the Association Officers, one representative from each member club of the Association and one “At Large” member.
Article VIII – Representatives
Representatives shall be elected from the membership of the individual clubs to serve on the Executive Council.
Member clubs will appoint one representative. The At Large representative will be nominated and voted by the members in good standing that attend the annual meeting.
Representatives shall hold office until the conclusion of the next annual meeting of the Association or until another person is voted in by their club.
Article IX – Committees
The President shall appoint committees as deemed necessary.
Article X – By-laws
The Association may amend or adopt By-laws when approved by a majority of the members in good standing present at the annual meeting.
The requirements to amend the By laws will be set in the By-laws.
Article XI – Meetings
The annual meeting of the Association members shall be held at the site of the State Tournament when held in the West. The President will notify members of the time and place of the annual meeting when the State Tournament is held in the East. Meetings will not be held during pitching times. The President of the Association, State Tournament Committee and Director should choose the time for meetings to be held. The meeting will last until all Association business is concluded.
The President may call other meetings by notifying all members in good standing of the time, place and purpose of the meeting at least two weeks before the meeting.
“Roberts Rules of Order” revised and reading as follows, will govern the order of conduct of all meetings.
1. Reading of the minutes of the previous meeting
2. Approval or correction of the minutes
3. Reading of the financial report
4. Report from officers, board committees and standing committees
5. Report of special committees
6. Memorandum of President
7. Unfinished business
8. New Business
9. Report of good and welfare work
10. Report results of Election and Installation of new Officers
Article XII – Amendments
This Constitution may be amended by a minimum of two-thirds affirmative vote by all voting members present at the annual meeting.
Any proposed Constitutional amendment can only be considered as stated in Article X of the By-laws.
End of Constitution
Last updated January 2020